Setting Up Payment Types

Payment types govern the reimbursement calculation for each transaction, and users assign the payment type to each account they include in the Digital Wallet (see Using the Digital Wallet for details).

To set up payment types that your company allows, click the Payment Types link in the left column of the Services | Expense page.

The Payment Types page appears with the following payment types:

• Out of Pocket (always active): This type is used for transactions recorded manually. Valid business expenses are reimbursed.
• Personal Account (checked by default): This payment type is used for personal credit card transactions. Digital Wallet accounts are typically set to use the Personal Account payment type. Valid business expenses are reimbursed. To make it inactive, click to uncheck.

The next section shows payment types for company credit cards issued by the company to employees, and corporate accounts. If your company provides company credit cards, click Yes for the "Do your users have access to company credit cards or other company accounts?" option. Otherwise, click No (the default) and skip the rest of this section.

The following are the payment types for company credit cards and corporate accounts:

• Individual Pay: Click the checkbox if the employee must pay the bill and request reimbursement for valid business expenses.
• Company Pay: Click the checkbox if the company pays all bills. Non-business expenses are owed by the employee to the company.

After making changes to the payment types, click Save.